Presentation Guidelines

INSTRUCTIONS FOR POSTER PRESENTERS

Posters will be displayed in the Exhibition Hall. In the weeks leading into the Congress, you will be emailed the board number and schedule for where and when you should display your poster. Please ensure you display your poster on the correct board. If you have any questions about where to display your poster, see the registration desk.

Technical Specifications:

• The dimensions of the poster board are PORTRAIT style.
• Each poster is limited in size to 1186mm high x 900mm wide - portrait orientation is required. Nothing larger can be accommodated.   
• Allocate the top of the poster for the title and authors as stated on the submitted abstract.
• The text, illustrations, etc. should be bold enough to be read from a distance of two meters.
• Poster boards will be velcro compatible. Ensure your poster has velcro hooks so it can be attached to the poster boards.

INSTRUCTIONS FOR ORAL PRESENTERS

Speaker Preparation Room

Oral presenters are requested to upload your PowerPoint slide presentations at the Speakers Preparation room at least 2 hours prior to your session. There will be a technician available to assist you during the following hours:

• Thursday 7 September: 0730-1700 
• Friday 8 September: 0730-1700 
• Saturday 9 September: 0730-1700
• Sunday 10 September: 0730-1700

Length of presentation

As an Abstract Oral Presenter, you will be allocated 12 minutes for your presentation. This includes 4 minutes for questions and answers (total of 12 minutes for each presenter).

Data Presentation: For PowerPoint presentation (or any other PC based application), please note you need to bring it on USB Memory stick and load it on one of the Congress computers in the Speaker Preparation room at least 2 hours before the start of your session. Kindly remember when preparing your PowerPoint slides, that the font size should be large enough so that when projected it can be seen from the rear of the session hall. Please also remember that your PowerPoint slide presentation should be prepared in a landscape format and NOT Portrait.

If combining video films with PowerPoint, please make sure to check it in the session hall where your lecture is taking place during a coffee or lunch break prior to your session at least 30 minutes before the start of the session – even after checking it in the Speakers Preparation room.

Important note for Macintoch users:

In order to use MAC presentations on a PC compatible computer please note that you need to prepare it according to the instructions below, before bringing it to the Speakers’ Ready Room:

1. Use a common font, such as Arial, Times New Roman, Verdana etc. (special fonts might be changed to a default font on a PowerPoint based PC).
2. Insert pictures as JPG files (and not TIF, PNG or PICT – these images will not be visible on a PowerPoint based PC).
3. Use a common movie format, such as AVI, MPG and WMV. MOV files from QuickTime will not be visible on a PowerPoint based PC.

Alternatively, you may use your own Macintosh laptop computer. In such a case please provide it with a VGA adaptor for external signal, advise the operators in the Speaker Preparation room about it as soon as you arrive and later on test it in the session hall where your lecture is taking place during the coffee or lunch break prior to your session, at least 30 minutes before the start of the session.

At the Session Room

• Assemble in your session room at least 15 minutes before the beginning of the session.
• Please check the final program to confirm the date, time, room and order of your presentation.
• Ensure that you sit near the front of the room with easy access to the stage.
• Ensure that you keep to the time allocated to you, as it will cause disruption to sessions if you run over your allotted time.
• If there are any changes or corrections required to the presentation details, please let the Technician know as soon as possible.

If you have any questions about the information about, email aspire@theconferencecompany.com.